At the same time, online collaboration tools accelerate communication - even across geographic borders - and the associated decision-making process. These make it possible, for example, to create electronic signatures that digitally replace physical signatures or approvals. Document management and folder structure: This is how they work in the paperless officeĪ paperless office requires efficient workflows, including digitizing incoming documents via scan or using mobile apps. The reward: Improved speed and coherence of operational communication, improved data security and sustainability in the sense of modern CSR. This is the only way to ensure a smooth transition to the paperless office. Therefore, the C-level is now obliged to offer training and to motivate employees to continue their education in this area. At the same time, a certain affinity for digital security protocols is sufficient to quickly adapt to new work processes as an employee. The learning: In the digital age, dealing with management software should no longer pose a challenge. Digitally stored, sensitive data as well as strong cyber security measures, such as encryption, two-factor authentication and regular data backups, should therefore always be the standard to really protect information. The latter property has gained importance in recent years. Programs such as enaio®, docuware or Office Manager offer a wide variety of functions, including document organization, version control and secure access rights. The range of DMS is large, the features are different. From a technical point of view, best practice in the paperless office depends on how reliable and comprehensive the document management system (DMS) is. Because not only technical aspects, but also the willingness of all parties involved to technically reconfigure proven processes is necessary. In addition to a scanner and a server, paperless work requires careful planning. Software, scanners & Co.: These are the requirements and tools for digitization That is why the paperless office is much more than a trend: it is a necessary step towards a sustainable future that can go mainstream. And at the same time increase their efficiency and productivity. In addition, transport and storage costs are minimized.īy doing company switch and rely on innovative digital solutions, they can make a valuable contribution to preserving the environment. Eliminating paper in the office reduces the need for wood resources and eliminates wasted energy in manufacturing. A paperless office can not only help companies drastically reduce their environmental footprint, but also achieve significant cost savings.
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